Regulatory documentation is repetitive, deadline-driven, and unforgiving. We build AI workflows that generate filings, track requirements, and maintain audit trails automatically.
200+ implementations across our team's 20-year track record
Compliance documentation follows the same pattern in every regulated industry: a filing deadline approaches, someone scrambles to pull data from multiple systems, assembles it into the required format, has someone review it under time pressure, and submits just before the deadline. The work is repetitive. The format rarely changes. But the consequences of getting it wrong are severe. Your most expensive people spend their time on assembly work instead of compliance strategy.
❌ Compliance staff spends 60-70% of their time assembling documents, not analyzing regulatory risk
❌ Filing deadlines are tracked in spreadsheets or calendars that depend on one person remembering
❌ Audit requests trigger multi-day scrambles to locate documentation and reconstruct decision trails
❌ Regulatory changes require manually updating every template, checklist, and procedure document
How This Looks In Your Industry
Same capability. Custom-built for your business.
BSA/AML compliance requires filing SARs, CTRs, and CDD updates on strict timelines. Each filing pulls data from the core banking system, transaction monitoring platform, and customer files. A single missed SAR filing can trigger regulatory action. Your BSA officer spends more time assembling reports than analyzing suspicious activity.
We build AI that monitors transactions against your BSA thresholds, assembles SAR and CTR filings with pre-populated fields from your core and monitoring systems, tracks every filing deadline, and maintains a complete audit trail. Your BSA officer reviews and approves the filing instead of building it from scratch. CDD reviews are triggered automatically at the required intervals.
80% less filing assembly time · Zero missed SAR deadlines · Examiner-ready audit trail
OSHA documentation, daily safety logs, toolbox talk records, incident reports, and equipment inspection certifications all need to be maintained, filed, and audit-ready. Superintendents fill out forms in the field that may or may not make it to the office. When OSHA shows up, you need every document for the past three years within hours.
We build AI that ingests daily safety reports from the field (any format), generates standardized OSHA-compliant documentation, tracks inspection schedules and certification expirations, and maintains a searchable archive of every safety record. Incident reports trigger automatic OSHA form generation with pre-filled details from the field report.
90% less documentation assembly · 100% inspection tracking · Audit-ready in minutes
MDS (Minimum Data Set) documentation for skilled nursing, clinical compliance reporting, CLIA lab certifications, and quality metric submissions all require pulling data from EHR systems, formatting to regulatory specifications, and filing on schedule. Each regulatory body has different requirements, timelines, and formats.
We build AI that pulls clinical and operational data from your EHR and lab systems, generates MDS assessments with pre-populated fields, compiles quality metric submissions, and tracks certification renewal deadlines. Each regulatory filing type has its own template and validation rules. The system flags incomplete data before submission, not after.
75% less MDS assembly time · Zero missed certification deadlines · Pre-submission validation
E&O (Errors and Omissions) documentation requires maintaining records of every client interaction, recommendation, and coverage decision. Surplus lines filings have state-specific requirements and deadlines. Each state has different forms, rates, and filing procedures. Manual tracking across multiple states is error-prone and time-consuming.
We build AI that monitors policy transactions, generates state-specific surplus lines filings with correct tax calculations and forms, maintains E&O documentation trails for every client interaction, and tracks filing deadlines across all states where you do business. Multi-state compliance is managed from one system with state-specific rules applied automatically.
85% less surplus lines filing time · Multi-state deadline tracking · Complete E&O documentation
Health department inspections require maintained temperature logs, cleaning schedules, employee health certifications, pest control records, and food safety documentation. Multi-location operators multiply this burden by every store. When an inspector arrives, the manager scrambles to locate paperwork that may or may not be current.
We build AI that digitizes temperature logs and cleaning schedules, tracks employee certification expirations, compiles pest control and food safety documentation, and maintains an always-current inspection-ready package for each location. Expiring certifications trigger automatic renewal reminders. Every location has the same documentation standard.
80% less compliance prep time · Always inspection-ready · Zero expired certifications
We diagnose your top 3 automation opportunities on a 30-minute call. You tell us where your team spends time. We tell you where AI can help. Free, no strings. Free, 30 min call.
2
AI Roadmap
We go deep into your workflows, interview your team, analyze your data systems, and deliver a custom report with ROI projections. This is the document your CFO needs to approve the build. $7,500 flat. If we can't identify at least $100K in annual savings, the roadmap is free.
3
Build
We build your compliance automation in 2-week sprints, starting with the filings that consume the most time or carry the most risk. $25K–$75K.
4
Run
We monitor filing accuracy, update templates when regulations change, and expand to additional filing types over time. $2K–$5K/mo, 30-day cancel.
Every implementation is custom-built for your business. The examples above are based on real client engagements. Your compliance workflow will be designed around your specific regulatory requirements, filing schedules, and data sources.
Results From Similar Implementations
80%
Less Compliance Time
0
Missed Filings
Auto
Audit Trails
Real-time
Deadline Tracking
Often Built Together
Clients who implement Compliance Documentation often pair it with these capabilities.
The AI does not interpret regulations — it assembles documentation based on rules your compliance team defines. Think of it as an extremely fast, extremely consistent document assembly system that never forgets a field and never misses a deadline. Your compliance officers set the rules and review the output. The AI eliminates the manual assembly work.
When regulations change, your compliance team updates the rules in the system, and every subsequent filing reflects the new requirements. We also build monitoring that flags when regulatory sources publish updates, so your team is alerted to changes that may affect your filing templates. The system adapts to rule changes — it does not require a rebuild.
Every document generated includes a complete chain: who requested it, what data sources fed it, what rules were applied, when it was generated, who reviewed it, and when it was filed. This metadata is stored alongside the document and is searchable. When an examiner asks how a number was calculated, you can trace it back to the source in seconds.
No. This is a tool that makes your compliance team faster and more consistent. They still set the rules, review the output, and make judgment calls on edge cases. What they stop doing is manually assembling documents, tracking deadlines in spreadsheets, and formatting reports by hand. Their expertise goes into oversight and strategy instead of data entry.
Most compliance documentation implementations go live within 60-90 days. The first phase covers your highest-volume or highest-risk filings. Additional filing types are added incrementally. Your compliance team is involved heavily in week one to define the rules and templates, then reviews output during testing. We handle all the technical build.