Member communication is inconsistent. Billing errors generate complaints. Committee minutes take days. Board packets take weekends. DxLogic builds AI workflows that handle the administrative burden — so your team can deliver the member experience your club promises.
Find Your Workflow →Purpose-built automation for country clubs, golf clubs, yacht clubs, city clubs, and athletic clubs.
AI drafts newsletters, event announcements, dining specials, and personalized member updates from club activity data. Matches your club's voice and tone. Your members hear from you 4x more often without adding a single hour of staff time.
AI handles event inquiries via email, phone, and web. Processes bookings, checks capacity, sends confirmations and BEOs, and manages deposits. Your event coordinator stops losing inquiries in email threads and starts converting them into bookings.
AI reconciles member charges across F&B, golf, tennis, spa, and pro shop. Generates accurate monthly statements. Flags discrepancies before members do. No more apologizing for billing errors at the next board meeting.
AI generates meeting minutes, action items, and committee reports from meeting recordings or notes. Board packets assembled automatically from all committee outputs. Your admin stops spending 2 weeks on board prep.
AI analyzes member surveys, suggestion cards, online reviews, and comment cards. Surfaces trends, sentiment shifts, and actionable insights. You see the complaint pattern forming before it becomes a resignation letter.
AI processes applications, verifies references, assembles the application package for committee review, and tracks the pipeline from prospect to approval. No more applications sitting in a folder for weeks while your membership director chases down references.
How private club operations eliminated manual processes and saw measurable ROI.
A private club group managing 3 properties, each running separate systems for golf, F&B, membership, and events. Member data duplicated across 4 platforms per property. Billing errors generated 20+ member complaints per month. The GM spent 2 weekends per quarter assembling board packets from committee reports spread across email, Word docs, and handwritten notes.
DxLogic unified all member data into a single source of truth, automated cross-department billing reconciliation, and deployed AI-powered committee documentation and board packet assembly. Member complaints dropped to near zero and board prep went from 2 weekends to 2 hours.
Want results like these for your club?
Get My Free AI Roadmap →What changes when your club operations stop being manual.
| Before (Manual) | After (DxLogic AI Workflow) |
|---|---|
| Member newsletters take 2 days to write and design. Content is generic. Half the members don't open them. Communication feels like a chore. | AI drafts personalized content from club activity data in minutes. Staff reviews and sends. Members get relevant updates about events, dining, and activities they actually use. |
| Event booking inquiries lost in email threads. The event coordinator discovers a wedding inquiry 4 days after it was sent. The member booked somewhere else. | AI processes inquiries immediately, confirms availability, generates BEOs, and tracks deposits. Every inquiry gets a response within hours, not days. |
| Monthly billing errors generate 20+ member complaints. Controller spends 3 days reconciling charges across golf, F&B, spa, tennis, and pro shop manually. | AI reconciles all departments automatically. Discrepancies flagged and resolved before statements go out. Near-zero billing complaints. |
| Committee meeting minutes take 3 days to distribute. Action items forgotten. The board asks for updates on items nobody tracked. | AI generates minutes same-day from recordings or notes. Action items tracked with owners and deadlines. Board packet assembled automatically. |
| Membership applications sit in a folder for weeks. References not contacted. Prospects lose interest. Membership director chases down paperwork instead of selling the club. | AI processes, routes, and tracks every application through the approval pipeline. References contacted automatically. Committee sees a complete package, not a partial file. |
| GM assembles board packet over 2 weekends. Pulls reports from 6 departments, reformats committee minutes, and compiles financial summaries by hand. | AI generates board reports automatically from operational data and committee outputs. GM reviews a completed packet in 2 hours instead of building it over 2 weekends. |
If any of these describe your day-to-day, we built this for you.
Golf, dining, pool, tennis — each department runs its own system. Member charges don't reconcile until month-end. Your controller spends more time fixing billing than analyzing it. Committee governance generates mountains of documentation. You need one source of truth across all revenue centers and a way to manage 10+ committees without drowning in paperwork.
Your membership team manually tracks prospects, applications, and resignations. Member communication is inconsistent — they hear from you when dues are due and not much else. You're losing members not because of the club experience but because of the administrative experience. You need AI that keeps members engaged and operations smooth with a small staff.
Small admin staff, high member expectations. Committee-heavy governance means mountains of minutes, reports, and communications. Every member expects a personal touch, but your office manager is handling membership, billing, events, and communications single-handedly. You need AI that handles the admin so your team can focus on the member experience.
Book a free 15-minute AI Assessment. We'll map your member-facing and back-office workflows, identify where administrative friction is costing you retention and revenue, and show you the 3 workflows with the highest ROI. No commitment. No generic pitch. Just a clear picture of where your club is losing members to process, not experience.
Schedule Your AI Assessment →First workflow live in 60 days. Cancel the retainer with 30 days notice. No lock-in.